Policy Update – Page 2 – Compliance, Ethics, and Regulatory Affairs | The University of Alabama

Policy Alert – February 2022

February 25th, 2022
in Policy Update

Posting Date	Department	Contact	Name	Effective Date	Summary
New Policies
2/2/2022	Associate Vice President for Advancement Services and Assistant Vice President for Research Administration	Kevin Nunnally/Jennifer Camp	Distinguishing Sponsored Projects from Charitable Gifts Policy	2/2/2022	This policy is intended to facilitate the appropriate classification of charitable gifts versus sponsored projects and to ensure that external funding directed to the University receives the proper compliance review, administrative oversight, and monitoring.

Policy Alert – January 2022

February 1st, 2022
in Newsletter, Policy Update

Posting Date	Department	Contact	Name	Effective Date	Summary
New Policies
1/4/2022	Office of Institutional Effectiveness	Ginger Bishop	Continuous Improvement Policy	1/4/2022	The purpose of this policy is to articulate procedural and reporting requirements for assessment and use of data for improvement in academic and non-instructional units to ensure engagement in best practices and compliance with this policy and with the requirements of The University of Alabama Board of Trustees (Board), the Alabama Commission on Higher Education (ACHE), and the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC).
1/11/2022	Office of the President	Marcy Huey	Institutional Conflict of Interest/Conflict of Commitment Policy	1/11/2022	The purpose of this Policy is to provide guidance on managing Conflicts of Interest (COI) and/or Conflicts of Commitment (COC) in compliance with Board Rule 106.2 and the State of Alabama Ethics Law, Ala. Code § 36-25-1, et. seq.
1/21/2022	Compliance, Ethics and Regulatory Affairs	Marcy Huey	Privacy Policy	1/21/2022	This Privacy Policy sets the framework and guiding principles for the collection, recording, organization, storage, adaptation, alteration, retrieval, use, treatment, handling, disclosure, correction, access, processing, erasing, and destruction of personal data by employees of The University of Alabama (UA, University). In keeping with applicable state, federal, and international legislation, the University safeguards the privacy of students, employees, patients, University business, and other matters by protecting electronic and physical records considered confidential or sensitive data or records containing personally identifiable information (PII) and/or personal data. In addition, the University should comply with the laws and regulations regarding the protection of personal data in the countries where we travel and conduct business or to which we send or receive personal data, to the extent that they apply, and to the extent there is no conflict with applicable US laws. The University is committed to protecting the privacy of personal data within its control consistent with all applicable laws, regulations, and University policies. Personal data need not be sensitive, confidential, or secret to require protection under this policy.
Revised Policies
1/11/2022	Human Resources	Susan Norton	Compensation for Additional Degrees, Certifications, and Licensures Policy	9/24/2021	Changing name of policy to better clarify what is covered. Adding clarifying language for the intent (spirit) of the policy. Removing the procedures and placing them in a separate document.
1/1/2002	Office of Information Technology	Ashley Ewing	Terms of Use of Electronic Accounts	1/12/2022	Adding specific instructions concerning the retention of email accounts by retirees. Also, update some of the language of the general policy
1/21/2022	Shared Administrative Services	Christina Mullis	Utility Reimbursement Policy	2/1/2014	Minor revision – template update, language clarification
1/21/2022	Compliance, Ethics and Regulatory Affairs	Marcy Huey	Youth Protection Policy for External Entities/Third-party Programs	9/1/2017	Language regarding approval/denial of programs has been added. Added information informing third-party groups that UA programs are priority. Housing availability has changed for this group. Information regarding other universities on campus is explained.
1/21/2022	Compliance, Ethics and Regulatory Affairs	Marcy Huey	Youth Protection Policy for UA Sponsored Programs	9/1/2017	Language regarding other universities using campus without special approval has been added. Edits to some language for better clarity has been changed.